4/17/2023 0 Comments Does outlook 365 delete emails![]() Records Management suggests permanently deleting Deleted Items, Spam and other transitory mail at least once a month. ![]() Select Advanced on the lefthand menu and then click on AutoArchive SettingsĬhoose how often you want to run AutoArchive, and whether you want to be prompted before it runs. Select the File tab at the top of the screen and then Options ![]() If it doesn't need to be retained, just go ahead and delete. If an email must be retained, keep it in a folder in Outlook for easier access. Hiding and forgetting about emails does not elimnate your responsibility for them. Records Management does NOT advise using the option to move old items to a default archive folder. In the Properties dialog box, go to the AutoArchive tab and select your desired settings. Right click the folder you would like to delete from and select Properties. Refer here for more guidance on which emails must be retained. For other items, it is advisable to review before deleting in the event that any items need to be retained due to audit, public records or litigation holds.ONLY automatically deleting emails that have a transitory value (such as spam, drafts, newsletters, auto-notifications, announcements, routine correspondence, etc.).Materials that may be disposed of without a specific retention period.Electronic records that do not need to be printed or saved.Automatically Delete Messages in Outlook Using AutoArchiveĪutomatically Delete Messages in Outlook Using AutoArchive Menu.
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